Community Administration

GESCASA provides a professional and effective service in the management and administration of farms with the best human and technological team.

Increasingly, good management in the Communities of Owners becomes more important. The Horizontal Property Law, requires the necessary resources to know the status of any Community of Owners up to date, in aspects such as the accounting status, the relationship of defaulters, the mandatory procedures with the Administration, maintenance tasks, etc.

24-hour customer service

The community members will have a free service from an Internet portal 24 hours a day, where all the community members with personalized codes will be able to access their accounts, verify their balance in the community, be able to look at the incidents of the farm, as well how to communicate any incident or claim, obtain information from the farm, telephone numbers of the industrialists, notify change of direct debits ...

Administrative management in the community

Custody of all community documentation. Follow-up and review of the contracts of the community providers: Community Insurance Policy contracts, Elevator Maintenance contract, Contract of industrialists or professionals, to ensure the proper functioning of the community.

Preparation of the ITE (Technical Building Inspection) review of the farm Electrical and structural inspections of the farm. Personalized study to give concrete solutions to the needs of each community. Proceed to the collection of the Ordinary and Extraordinary fees of the provisions agreed at the meetings.

We have a team of professional legal experts to proceed with the appropriate claims.

Calls and agreements at meetings

The calls of the Board of Owners are made in writing previously determined by the president of the Estate must necessarily include the following content.

- Who summons it

- Class of Ordinary or Extraordinary Meeting

- Day, time and place where the Meeting will be held, indicating the first and second call. Between the first and second call there must be a separation of half an hour. If the majority of the owners representing the majority of the participation quotas did not attend the first meeting, the second call will be made with the attending owners, even if there is no quorum.

- Agenda with the issues to be discussed.

- The list of co-owners who are not up to date with the payment of community fees, indicating their deprivation of the right to vote.

He sent the Minutes to the community members of the agreements obtained at the neighborhood meeting.

Transcription of the minutes in the corresponding official book signed with the approval of the president.

Meeting Call

It is a document that quotes the owners of a community to go to a place on a specific date in order to discuss and make decisions on a set of topics of common interest. It also specifies the names of those who summon it and the names of all those owners who are not familiar with the payment of fees.

The Boards must always be convened in advance so that attendees or participants can communicate their attendance or not to the assembly.

Excerpts quota management summary

One of the issues that most concerns the owners of neighboring communities is the payment and non-payment of fees, since they involve the economic reserve of the community and without them the services required by the neighborhood or the building cannot be carried out. .

There are many cases in which there is no constant monitoring of the payment of these fees and this is a problem for residents who do pay. Therefore, a service that allows owners to have up to date a list of payments and defaults that each of them has made throughout the year is essential, where the corresponding management of these has been specified.

Accounting documentation

In addition to the community's own documents, there are a whole series of documents that must also be taken into account and prepared for the proper functioning of this, which are the accounting documents.

These types of documents are those that serve as support and basis to register the commercial operations of the neighborhood. Its preparation is done in an original way and from it all copies are taken as required.

It is advisable and practical to have them organized through container folders depending on the type and concept they express, to have better and faster access to information. They provide us with a lot of economic information from the community and mean great support when it comes to knowing their financial status, which allows for a better development of accounting operations.

Variety of budgets

Sometimes the communities of owners are not fully aware of how much money they are spending or do not know how to manage it well so as not to have losses that could have been avoided.

Farm managers are a good option to help them see what their main needs are as a collective that lives day by day and how much money should be spent in their community.

And the best way to do this is through the preparation and presentation of not one, but several budgets * that include all the information specified and categorized according to the expenses that could be assumed by all those acts that are required for the correct and good conservation of the common goods.

(*) The reason why more than one budget is presented is very simple: a single budget greatly limits the options to the owners, while different budgets allow, in addition to more variety of solutions, to find the one that best suits the community needs.

Management of community documents

Starting a document that requires the participation of the whole community or part of it is not always a comfortable or easy process, since it requires the availability of all participants and a collaborative attitude on the part of everyone.

Having the help of someone who manages to manage these documents and, consequently, organizing people to collaborate with it, is a great relief both at work level and responsibilities for the owners, so this service is included, which It intends to facilitate the procedure for the community when preparing a new common document.